Privacy Policy for DiscordBee.com

Last updated: 10 Aug 2025

1. Who We Are

DiscordBee.com (“DiscordBee”, “we”, “our”, or “us”) provides utilities, analytics, and community tools that integrate with the Discord platform. We are the data controller for any personal data collected through this website and our associated Discord bot(s).

2. Scope of This Policy

This policy explains:

Which data we collect through the DiscordBee website and via the Discord API.

How we use, store, and protect that data.

The rights you have under applicable data-protection laws.

This policy does not cover data processed solely by Discord Inc. For Discord’s practices, please see Discord’s own privacy policy.

3. Data We Collect

Category	Examples	Source	Purpose
Activity Logs on the Website	IP address, pages visited, time spent, clicks, HTTP headers	Your browser (automatic)	Site security, performance analytics, feature improvement
Account & Profile Data	Discord user ID, username, avatar URL	Discord API (OAuth2)	Identifying you, displaying profile info, tailoring features
Guild (Server) Metadata	Server ID, server name, role IDs, permissions set	Discord API	Enabling bot functionality, permission checks
Bot Interaction Logs	Commands issued, parameters, timestamps, error traces	In-app events	Troubleshooting, usage analytics, abuse prevention
Optional User Content	Messages or files you send to our bot (e.g., suggestions)	You	Providing requested features or support

We do not intentionally collect sensitive personal data (race, political opinions, etc.). Please refrain from submitting such information.

4. Legal Bases for Processing

We process your data only when at least one of the following applies:

Contractual necessity – to provide you with DiscordBee’s services.
Legitimate interests – to maintain security, prevent abuse, improve features, and compile usage statistics.
Consent – where you explicitly grant permissions (e.g., OAuth2 scopes beyond identify).
Legal obligations – to comply with applicable laws or enforce our Terms of Service.

5. How We Use the Data

Operate, monitor, and secure our website and bot infrastructure.
Provide server-specific features (e.g., role assignment, analytics dashboards).
Personalize your user experience.
Detect, investigate, and mitigate fraudulent or malicious activity.
Generate aggregated, anonymized statistics to guide product decisions.
Respond to lawful requests from public authorities when required.

We do not sell or rent your personal data.

6. Data Sharing

We share data only:

With service providers who host our servers, store backups, or provide analytics (all under strict confidentiality agreements).
Within the DiscordBee team on a need-to-know basis.
When legally compelled (e.g., valid court order).
In a merger or acquisition, after giving you notice and choices where legally required.

7. International Transfers

Servers may be located outside your country of residence. When we transfer data internationally, we rely on:

Adequacy decisions, or
Standard Contractual Clauses approved by the European Commission, and
Additional safeguards such as encryption in transit and at rest.

8. Data Retention

Activity logs: up to 12 months, unless required for security investigations.
Discord profile & guild data: retained while you or your server actively use DiscordBee; deleted within 30 days after removal of the bot or revoked OAuth permissions.
Backup copies: securely deleted within 90 days after the primary data is erased.

We may keep anonymized, non-identifiable data indefinitely.

9. Security Measures

TLS/HTTPS encryption for all traffic
Firewall and intrusion-detection systems
Role-based access controls and 2-factor authentication for admin accounts
Regular penetration testing and dependency patching

Despite our efforts, no system is 100 % secure. We encourage you to use unique, strong passwords on Discord and enable 2-factor authentication.

10. Your Rights (GDPR & Equivalent Laws)

Subject to legal conditions, you can:

Access the personal data we hold about you.
Rectify inaccurate or incomplete data.
Erase your data (“right to be forgotten”).
Restrict or object to certain processing.
Port your data to another provider.
Withdraw consent at any time (affects future processing).
Lodge a complaint with a supervisory authority.

To exercise these rights, contact us via the email below. We will respond within 30 days.

11. Children’s Privacy

DiscordBee is not directed to children under 13 years old (or the age of digital consent in your jurisdiction). We do not knowingly collect data from children. If you believe a child has provided us with personal data, please contact us so we can delete it.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be announced on our website or via an in-app notice before they take effect. The “Last updated” date at the top indicates the latest revision.

13. Contact Us

Contact form: Contact

Summary

We collect minimal data—primarily website activity logs and information supplied by the Discord API—to run and improve DiscordBee’s services. We never sell your data, keep it only as long as necessary, secure it with modern safeguards, and give you full control over your personal information.